As members of a board you are expected to make important decisions that will affect the future success of your organization or company. The decisions you make are often taken during a meeting with your fellow board members, and it's important that everyone in the room is fully engaged and focused. If your board meeting is conducted in a remote location, it can be difficult to keep everyone's attention. This article will explain how to conduct a remote board meeting to maximize the efficiency and efficiency of your meetings.
Be sure that all participants are able to access the documents, information, and data needed to be productive. Consider sharing documents in advance so that attendees can go through them prior to the meeting. This will help to eliminate the need for people to ask questions that could be answered by simply reviewing the document they have access to.
Use slides to transition at the beginning of your meeting to highlight important details. This can include the agenda for consent, action items and financial statements. This will help organize your meeting and keep the conversation flowing.
Encourage people to speak up when necessary to promote participation. This can be achieved by calling the roll and notifying everyone of their presence. Make sure not to schedule meetings during meal times to avoid having people eat in front of cameras or distracting other attendees.
Do a tech check before the start of the meeting to prevent interruptions and technical glitches that can waste precious time. It's normal for people not to perform this and so it's a good idea to remind everyone through checking their cameras, software, and microphones prior to the start of the meeting.